Prepress requirements come and go. We devote manpower and resources to remain educated and prepared, executing today’s innovations, yet at the same time accepting yesterday’s software and media. There are no limitations to the prepress challenges we overcome every day. Our job is to execute digital and graphic requests, anticipate and avoid delays, and complete preparation for press, staying on schedule, and achieving the color and effects of your choice.

  • High-resolution scans
  • Color corrections
  • Computer to Plate (CTP)
  • Digital proofs and ozalids
  • Traditional film w/full-color wet proofs
  • Film duplication (positive or negative)
  • Color management
  • Media backup

Guidelines for Prepress Submission

  1. Include a list of all items sent.
  2. Print a directory for all media and highlight the correct files to use.
  3. Provide detailed instructions.
  4. Include hi-res prints at 100% for all pages and images (optional but helpful).
  5. Crop marks are especially helpful.


Include all screen and printer fonts used in your document.

PostScript Type 1 Fonts :

We support the PostScript Type 1 font format and strongly recommend that you avoid using True Type fonts. We will not accept color jobs (including covers trim size for covers, and 3 /8 (about and jackets) which contain True Type fonts. While we will accept black and white text jobs with True Type fonts, we discourage their use.

Fonts Styling Commands :

Avoid stylizing your fonts using the type style attribute selections (bold, italic, outline, small caps, etc.) in your page layout application. Instead, choose a stylized typeface from the font list.


If you provide materials already scanned, they must be accompanied by a high-quality proof for matching purposes. Resolution for grayscale and color scans must be no less than 225 pixels per inch (ppi) and no more than 300 ppi at  final size. Scan quality will not be improved by higher resolutions. Line art resolution should be no less than 1200 ppi at the finished size.

BLEEDS :  Include all graphic files used in your doc-uments. JPG, TIFF, and EPS (EPSF) are the acceptable formats for graphic files imported into your document. Do not use graphic files created in other formats, like PICT, PCX, or “Clipboard” images. RGB format will be converted to CMYK. Please do not rename graphic files after they have been placed into the page layout document. IMAGE FILE FORMATS : We support the PostScript Type 1 font format and strongly recommend that you avoid using TrueType fonts. We will not accept color jobs (including covers trim size for covers, and 3 /8 (about and jackets) which contain TrueType fonts. While we will accept black and white text jobs with TrueType fonts, we discourage their use. MEDIA : We accept the following media:
  • CD-ROM
  • External Hard Disk with Cables
  • USB Drive
  • File hosting service (like Dropbox)
  • FTP
NATIVE FILES :Native and PDF files are preferred. We accept files created with:
  • QuarkXpress 9.x, 10.x, 11.x
  • Adobe Illustrator CS6, CC2014, CC2015
  • Adobe Photoshop CS6, CC2014, CC2015
  • InDesign CS6, CC2014, CC2015
  • Adobe Acrobat X, XI
Files from earlier versions of these software programs are not accepted. Files from other applications must be submitted as PostScript files. POSTSCRIPT FILES : If you wish to create PostScript files, we will accept those which are DSC compliant and meet the following parameters:
  • The Linotronic driver is used
  • All fonts are included in the PostScript file
  • Registration and crop marks are set to print
  • Media width is set at 1″ larger than trim size
  • Them are no gaps between pages
FTP SERVER/MASS TRANSIT SYSTEM : You can reach our FTP server through our company’s website, or using Mass Transit System to transfer the files. Your sales manager will provide the user lD and password.

Proofing Process and Definitions.

PROOFING : Proofing is a requirement of Regent and the factory. Proofing eliminates the liability on the customer, as well as the printer, allowing us to do continuous business without unreasonable risk. Please note that checking and approving proofs is not optional and each proof approval is required to proceed to the next production step. Quick approval of proofs is required to meet your schedule. Delayed proof approval directly affects the schedule. Schedules will not be provided if there is an out-standing proof approval. We want to work within the fastest turnaround and we can accommodate reduced and/or abbreviated proofing based on reasonable color tolerance and expectations. Definitions of the proofing stages follow. Some or all may be used for your job.


Blank book construction for bulking, checking paper, size and binding specifications. Customer should create the cover based on measuring the final approved dummy. Templates can be requested prior to receiving the dummy, but customer should default to the dummy for cover and packaging measurements. Approving the dummy is required and standard procedure.


Mock up includes the printed contents. Typically it involves building the proofs into a finished, bound and/or assembled product. Mock ups are provided at an additional cost. Providing a mock up is not standard procedure.


Electronic, PDF of the image. This is not a printed proof. This proof is used for projects that are not color sensitive and is used for customers with which we have a history of tolerance. Soft proofs cannot be used for color as they do not represent the final result. Calibration prevents exact matching from soft PDF proofs viewed on a screen. Soft proofs are FAST and INEXPENSIVE and can be offered to clients to speed the schedule and cut costs in Lieu of printed proofs. Approval must be given to use a soft proof method. Color critical jobs should not use soft proofing. If critical color correction follows soft proofing, digital or wet proofs will be required to proceed.

DIGITAL PROOF : Laser generated proof that cannot completely represent the final color but can come extremely close. Paper used for digital proofs will not match the final printed page, and the ink used in a digital proof has more fire and brilliance than printers ink. Per page price is reasonable. This is recommended and standard for all color projects. Digital proofs can be produced for COLOR pages only to save cost. A small sampling of digital proofs can show the approximate calibration, therefore you can view a “Digital Proof Test” to forgo paying for digitals on all pages. This means you trust the calibration and have a level of tolerance. Digital proofs cannot represent color printing on uncoated (woodfree paper) and cannot represent single PMS colors. It does represent final finishing such as varnish, lamination, UV. WET PROOFS : No longer the standard, wet proofs are actually printed sheets from a press on the specified paper. Wet proofs are standard procedure provided for COVERS and EXTERIOR packaging and are required. Wet proof tests are commonly requested or provided to show the actual and final result from a file. Wet proofs can sometimes be provided along with a digital test to show the variance between the digital and wet proof. Wet proofs are expensive and provide the highest level of quality.

DIGITAL OZALID :A blue line proof, the ozalid is used for CONTENT AND POSITIONING only. Please disregard color and/or registration on a digital ozalid. Digital ozalids are free and provide the customer a last-minute chance to see text flow, check text, centering on the page, content. We must receive the approval and the returned digital ozalid on all jobs, even reprints, in addition to the color proof (SOFT/DIGITAL or WET).

PRINTED SHEETS :If soft proofing has been used or if the job is color critical, printed sheets may be sent prior to binding. Approval of printed sheets may be required if color corrections or color concerns have been noted. Rejecting a printed sheet means rejecting the completely printed job – so this is the only time to catch an emergency situation.

HANDBOUND COPIES :Printed sheets may come in the form of a handbound copy for approval if possible. Usually you would receive one or the other, depending on the schedule. Approval is required prior to binding.

ADVANCE COPIES :Printed and bound, the job is ready to be delivered. Approval is requested before shipping the books.